By-LawsProposed
North Carolina Locksmiths Association,
Incorporated
By-Laws
Article I. Objectives & Ethics Page 3
North Carolina Locksmiths Association, Incorporated By-Laws
Article I. Objectives & Ethics Section 1. That the dignity of this chosen profession may be perpetuated, it is the duty of each member of the North Carolina Locksmiths Association, Inc. By acceptance and continuance of membership therein, shall be deemed to have subscribed to the following; a. Pursue their profession in the spirit of fairness to their clients, with fidelity to security in conformance with appropriateness and with high ideals of personal honor. Section 2. The association shall be non-partisan and non-sectarian
Section 1. This Association shall convene a General Membership Meeting quarterly each year during the Months of February, May, August and November. These Meetings will be held at locations approved by the Executive Board. The Trade Show will be held at the Quarterly Meeting in February. Section 2. Registration shall start no later than 1 p.m. on Fridays and start at 8 am Saturdays. Section 4. General Membership Business may be conducted only when a Quorum is present. A Quorum shall consist of at least 40 of the members registered at that Quarterly General Membership Meeting, and this Quorum shall decide all issues coming before the membership, except as provided for elsewhere in the bylaws. The current Roberts Rules of Order may be used as a parliamentary guide where applicable and consistent with the bylaws of this association. ARTICLE III. Fees and Dues Section 1. The Initiation Fee for Membership shall be established and set by the Executive Board and approved by the General Membership. Section 2. The Annual Dues for Members of this Association shall be established by the Executive Board and approved by the General Membership. Annual dues are due and payable upon registering at the February Meeting each year. New Member's dues shall be pro-rated for the year (per quarter of year remaining) and the amount will depend upon the quarter of the year to which they were voted into membership. A Photo-Identification Membership Badge will be made for each member annually when dues are paid and current. New members will use their registration receipt as identification, until their photo I.D. badges are made. These badges shall be worn during classes, trade shows, general membership meetings, and at any other activity designated by the Executive Board. Section 3. Registration will be required for every member, instructor or Section 4. Good-Standing: All Members who are required by the By-laws to be assessed dues, shall be deemed in good standing, subject to all other provisions of the By-laws, when not more than ninety (90) days in arrears of dues.
ARTICLE IV. Application for Membership Section 1. Applicants for Membership must be sponsored by a Regular Member in Good-Standing of this Association, if a prospective applicant does not know a Member for Sponsorship, then the Membership Chairperson will appoint a Member in Good-Standing to sponsor the individual.
C. Associate - Any Individual Locksmith Supply Salesperson or Security Industry Factory Representative. Associate Members cannot hold office or vote. D. Associate Company - Any Security/Locksmith Supply Company or Manufacture who will support our association and its causes, Associate Companies cannot hold office or vote. E. Honorary - Any Non-Member who has performed some distinguished service in the field of Locksmithing/security or to his/her community. Persons elected to Honorary Membership need not be actively engaged as a locksmith. They shall be entitled to all privileges of the association except the right to vote, hold office, or be assessed annual dues F. Life - Any active member who has performed some distinguished service for the North Carolina Locksmith’s Association, Inc. may be elected to a Life membership, upon recommendation of the executive board and approved by a majority vote of the general membership G. Apprentice – Any person applying for membership in the association to explore the Section 2. Applicants shall furnish: Section 3. Exceptions to the above requirements may be made by the Executive Board. Requests for exception must be detailed in writing from applicant's sponsor. Section 4. Applications, Sponsor's Evaluation Form and Documents listed in Section 2, should be submitted to the Membership Committee Chairperson for reviewing by said committee and then submitted to the Executive Board for review. Application and supporting documents must reach the Membership Committee Chairperson no later than (30) thirty days before the meeting the applicant wishes to appear for membership consideration. It is the Responsibility of the Sponsor to complete the Evaluation Form and to notify the applicant of the time, date, location and reservation requirements of the next scheduled meeting and invite him or her to attend. Incomplete applications will be returned to the applicant's sponsor. Section 5. Applicants, whose applications have been screened and approved by the Executive Board, will be presented to the membership at the next General Membership Meeting. After presentation, the applicants will be excused and the membership will vote for acceptance or rejection of membership of the applicant. If an applicant is rejected the applicant will be informed privately. Applications will become void if the applicant does not appear at the meeting the application was submitted or the following meeting. Requests for delay will be considered. Section 6. All Applicants for Regular, and Junior Membership must attend an Orientation Class presented by the Association prior to attending any scheduled classes of instruction. This class will be scheduled on Friday afternoon of each quarterly meeting.
ARTICLE V. Executive Board Section 1. The Executive Board shall consist of thirteen (13) members: Section 2. Duties and Responsibilities of the Executive Board: a. President - The president shall preside at all business meetings and act as chairman of the executive board. He/she shall preside over the day to day operations of the association and has the authority to approve up to $1000.00 in expenses for unexpected cost as might arise. He/she shall notify the board as soon as is practical of said expenses. He/she shall perform any other duties pertaining to the office of president. b. Vice-Presidents (First and Second): (7) The Assistant Treasurer will assist the Treasurer and shall assume the duties in the
The Executive Board is responsible for conducting the business of this Association during and between the Quarterly General Membership Meetings. Section 4. (7) Seven members of the Executive Board shall constitute a quorum for a meeting of the Board. A majority vote shall decide all actions before the Executive Board. ARTICLE VI. Elections Section 1. Nomination of Officers shall be made at the General Membership Meetings in August of odd numbered years. Nomination for members of the Executive Board shall be made annually at the General Membership Meeting in August. Elections shall be held at the following November meeting. Section 2. The Nominating Committee will select and submit when possible, a minimum of (2) two nominees for each office and board seats becoming vacant at the next election. The Nominating Committee will make its report of nominees to the membership at the August General Membership Meeting. Further nominations may be accepted from the floor at this meeting. Section 3. Voting shall be by Secret Ballot. Only Eligible Members in Good-Standing shall be entitled to vote. When only one person is nominated for an office or board vacancy, the presiding officer may declare them elected. Section 4. Nominees must be a regular member in Good-Standing for at least (2) two years, and have attended at least (6) six general membership meetings within the last two years to be eligible to hold an office or seat on the Executive Board. Section 5. No more than one individual per immediate family/shop should hold an office or Executive Board seat during the same term. Section 6. When a vacancy occurs within the Executive Board, before the regular election meeting, a special election shall be executed at the next general membership meeting to fill the vacancy. In the case of Elected Officers, if applicable, the Vices or Assistant of the vacant office will fill the office. If the vice/assistant declines the upgrade, the special election will be to fill the open vacancy. These changes in the officer structure will be for the remainder of the normal term of office. A partial term shall not count toward the two term limits. Section 7. A member in good standing shall be qualified to hold office if he/she attends at least 6 business meetings out of 8 prior to being nominated. ARTICLE VII. Committees Section 1. The President shall appoint a Chairperson, the chairperson and the president should in concert choose other members as are deemed necessary for each standing Committee. Each Committee will adhere to the appropriate Standing Rules established by the Executive Board for that Committee. Section 2. Standing Committees for this Association shall be, but not limited to: Section 3. Special Committees may be appointed or elected by the president at an Executive Board Meeting following a motion "to commit" (to refer to committee) to perform some special task. These are Temporary Committees which cease to function when they have completed their duties and brought in a report. Section 4. The Appointed Chairperson of each Standing Committee, should select no less than two members to serve on his\her committee from a wide geographical coverage of the state, to serve on his/her committee. Section 5. The President shall be ex-officio of all committees except the Nominating Committee. Section 6. Chairpersons of Standing and Special Committees will report the activities and findings of their committee to the Executive Board and to the General Membership where appropriate. Section 7. All committees are encouraged to have open discussions about their work projects and it is appropriate to do so via email and other methods of communications as is feasible. ARTICLE VIII. Secretary Section 1. The Secretary may be a non-member and shall be selected by the Executive Board. The Secretary shall:
ARTICLE IX. Visitors Section 1. This Association shall welcome as Visitors, Members in Good- Standing of any Locksmith Association. The current Registration and Fees will be required. These Visitors may attend scheduled classes of instruction, but shall not attend the General Membership Meeting, unless approved by the Executive Board. A "Visitors Badge" will be furnished and must be worn. Section 2. Prospective Members whose applications have not yet been processed, may be welcomed as visitors and may attend 1 non pay class not to exceed four (4) hours, as directed by their sponsor. These Prospective Member /Visitors must register and pay the required registration fee. They shall not attend the General Membership Meeting. There will be a one-time waiver of the registration fee. ARTICLE X. Classes of Instruction Section 1. The Education Committee shall schedule classes of instruction, provide qualified instructors and assign classroom space at each quarterly General Membership Meeting. This Committee shall also be responsible for: Section 2. All Policies and/or Procedures generated by this committee shall be presented to the Executive Board and approved by the General Membership. in motion form as a Standing Rule. Section 3. The Education Chairperson in a timely manner will notify the Secretary of the Scheduled Classes of Instruction and Class requirements, prior to publication of the Quarterly Newsletter for the upcoming meeting. Notify the Planning Committee of any special requirements needed for classes of instruction. ARTICLE XI. Schedule of Reimbursement Section 1. The Treasurer is hereby authorized to make the following disbursements.
Section 1. Any Member, by payment of his/her fees and dues, thereby accepts the Objectives and Ethics of this Association and submits to, and agrees to comply and be bound by the By-Laws of this Association. Section 2. Any member (90) ninety days in arrears for any indebtedness to the Association shall be considered not in good standing and his/her name shall be removed from the active membership list. If the indebtedness has not been satisfied by the next regular meeting, the Executive Board may, by majority vote, revoke or suspend this membership. Section 3. Any member who fails to conform to the By-Laws and other accepted rules of this Association, or the accepted ethics and standards for membership, shall have his/her membership suspended or revoked by a majority vote of the Executive Board, provided a copy of such charges has been sent by Certified Mail at least (30) thirty days prior to the date in which the vote is to be taken. The Certified Mail will be sent to the latest address of the member as listed on the rolls of the Association. The member shall have a right to request a hearing before the executive board if the request is made in writing to the secretary of the association no later than (7) seven days prior to the scheduled meeting. Section 3a. Any member or officer of the executive board may be removed from office by a majority vote of the executive board for failing to conform to the By-Laws and other accepted rules of this association which includes failing to fulfill the duties of the office they hold upon the recommendation of the ethics committee. Section 4. A vote of 10 members of the executive board for removal, shall be considered final with no right of appeal. If the decision of the executive board is not 10 or more, the member has a right to appeal to the full membership. Section 5. Any Member whose membership has been suspended or revoked may submit an Application for Reinstatement by the guidelines set forth in Article IV of these By-Laws. ARTICLE XIII. Standing Rules Section 1. Standing Rules shall contain only such rules or resolution as are subject to the will of the majority of this Association, and shall be binding on the membership until amended or rescinded. Section 2. Requirements to Amend or Rescind.
ARTICLE XIV. Amendments to the By-Laws Section 1. These By-Laws may be amended at any General Membership Meeting by a two-thirds (2/3) vote of those eligible voting present, provided:
Approved and Adopted: ________________________________________
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